Creating events in TRMS

Events let you organize competitions at your range through TRMS. Players register for events in the Toptracer Range app, then participate by selecting the event on a Toptracer Range bay monitor during the event period.

Players can follow event leaderboards in the app, while event information and leaderboards are also available on bay monitors.

This article explains how to create and configure an event in TRMS. For instructions on managing events after creation, see Managing events in TRMS

Starting an event

• Click the Create event button at the top of the Events page.

General information

The first step is to enter the basics of your event:

• Event name
• Start and end time
• Event co-host (optional) – for example, if you are running the event together with a company or charity
• Website link – highlight any website you want participants to visit
• Terms & conditions link – add if your event has special rules players should know about
• Prizes (optional) – a great way to increase interest and motivate players to sign up
• Description (optional) – use this to explain the format, rules, or other details that make your event stand out

Game mode and setup

Next, choose a game mode (only monitor-supported game modes are available for events). Depending on your selection, you’ll configure additional setup options such as:

• Course
• Other mode-specific options (e.g., units for Closest to Pin, round length for Virtual Golf)
• Game rules – a free-text field where you can write any specific rules for the event (for example, how many tries players get). This does not affect the game mechanics but helps set expectations for participants.

For an overview of the available game modes, see Game modes on Toptracer Range - Monitor

Categories

You can create one or more categories for your event. Each category creates a separate leaderboard for eligible players.

For each category, you will:

• Set Gender & age filters (e.g., all players, junior boys, senior ladies)
• Set Skill level
• Select a tee (for game modes that require tees)

To register for an event, a player's profile in the Toptracer Range app must be complete and match at least one of the event's configured categories.

If a player cannot register because their profile is incomplete, they can follow the instructions in Complete your player profile.

Sponsors

After setting up categories, you can add sponsor logos. These will appear:

• On event leaderboards
• In the Toptracer Range app
• On auto-generated marketing material
• On the game screen

Save the event

Once you’ve filled in the details, configured the game, added categories, and sponsors, click Save.

• The event will appear in your events list.
• From there, you can open the event to view details or make edits.

Note: You can continue editing an event until it is published. After publishing, some fields will be locked depending on whether the event is upcoming, ongoing, or finished (see [Managing events]).

Publishing an event

After saving, your event must be published before players can register.

1. Click on the event in the Events list.
2. On the Overview page, click Publish at the top.
3. When publishing, you can also set a participant limit if you want to restrict how many players can register.
4. Once published, the event will:
   • Be visible in the Toptracer Range app, where players can register.
   • Appear on the bay monitors at your range.
   • Be available for players to participate in during the scheduled event period.

Players must register in the app and then join the event on a bay monitor to record their results.

For the complete player experience, including registration and participation, see Join a range event.